Screening Requirements

Welcome to the American Property Management Screening Requirements page!

Thank you for visiting – we hope you find the information and links on this page useful. We have broken up the many aspects of the screening process and standards APM uses below. Feel free to select the topic you are curious about, or simply scroll through this page to read them in order.

Screening Requirements

  1. Rental Agreements
  2. Screening Charge
  3. Security Deposit
  4. Applicant Identification
  5. Applicant Rental History
  6. Applicant Sufficient Income
  7. Credit and Criminal History
  8. Non-Qualifying Applications
  9. Equal Housing
  10. Occupancy Standards

 

    1. Rental Agreements

We process Rental Agreements on a first come, first served basis, and process only one agreement at a time.

    1. Screening Charge

A $45.00 screening charge is required at the time of completing the Rental Agreement.

    1. Security Deposit

The first month’s rent is pro-rated and a minimum $500.00 security deposit is charged and payable at the time you move in.

    1. Applicant Identification

Applicants must show two (2) pieces of identification. One must be picture I.D.

The provided ID must allow the Owner/Agent to adequately screen for criminal and/or credit history.  Accepted forms of ID can include any government issued ID regardless of expiration date, a valid resident alien card, immigrant visa or non-immigrant visa. Any non-government ID or a combination of ID’s that permit a reasonable verification of identity may also be considered.

    1. Applicant Rental History
      1. Three (3) years of verifiable rental history from unbiased/unrelated sources.
      2. Applicant must provide us with the information necessary to contact past landlords. We reserve the right to deny a Rental Agreement if after making a good faith effort, we are unable to verify prior rental history.
      3. Allowances may be made for applicants who provide qualified co-signers or pay a higher security deposit.
    2. Applicant Sufficient Income
      1. Verifiable income must be 3 times the monthly rent. An exception is applied within the City of Portland, where the financially responsible applicants’ income must be 2 – 2.5 times the amount depending on if the rent is either below or above 80% of MFI as published by the Portland Housing Bureau. *Financially responsible applicant’s income must be from a legal verifiable source and provide the information necessary to verify income and resources through employer contact, pay stubs, and/or bank records.
      2. If applicant will be using local, state or federal housing assistance as a source of income, “stated rent” is the portion of the rent that will be payable by applicant and excludes any portion of the rent that will be paid through the assistance program.
      3. Applicants must provide us with information necessary to verify income and resources through employer contact, pay stubs, tax records, and/or bank statements.
      4. Income must be reasonably stable and not temporary
      5. Allowances may be made for applicants who provide us with co-signers or additional security. Cosigners must have a monthly income at least 3 times the rental amount and less than $100 ODB.
    3. Credit and Criminal History
      1. A criminal history review is performed on each applicant through public records to determine whether applicant or any proposed resident or occupant has a “Conviction” as in charges pending as of the date of the application; a conviction; a guilty plea; or no contest plea, for any of the crimes as provided in ORS 90.303(3) such as drug-related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent.

        An applicant who has a Conviction in their past which would disqualify them under the criminal conviction criteria should submit any additional information to American Property Management along with the rental application for consideration of an individualized assessment so that it may be considered with the results received from the public records search and prior to a denial.  Otherwise, the applicant may request the appeal process after denial.

        Note: (A previous arrest that did not result in a Conviction or expunged records is not considered).

      2. A credit check is performed on each applicant. An applicant with good credit, a positive rental history, stable employment (6 months or more at their current job) and adequate income will pay a minimum $500.00 security deposit.
      3. Additional security is required based on the following criteria with respect to Outstanding Bad Debt (OBD) as reported by the Credit Bureau. OBD includes delinquent accounts 60 days, collection accounts, backruptcy, repossession, liens, foreclosures, judgments, garnishments, write-offs.
      4. Description of Additional Security ($500 minimum plus stated figure):
        • $100: No Credit
        • $100: OBD between $200 – $500
        • $200: OBD between $500 – $1500
        • $300: OBD between $1,500 – $2,500
        • $400: Bankrupty within the last 2 years and no OBD since filing
        • $400: Eviction 36-60 months ago
    4. Non-Qualifying Applications

Grounds for Denial – Criminal

A conviction for any of the following shall be grounds for denial of the Rental Application

  • Felonies involving: murder, manslaughter, arson, rape, kidnapping, child sex crimes, or manufacturing or distribution of a controlled substance.
  • Felonies not listed above involving: drug-related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 7 years.
  • Misdemeanors involving: drug related crimes, person crimes, sex offenses, domestic violence, violation of a restraining order, stalking, weapons, criminal impersonation, possession of burglary tools, financial fraud crimes, where the date of disposition has occurred in the last 3 years.
  • Misdemeanors not listed above involving: theft, criminal trespass, criminal mischief, property crimes or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 3 years.
  • Inaccurate, incomplete or falsified information will be grounds for denial of the application.
  • Any individual whose tenancy may constitute a direct threat to the health and safety of any individual, the premises, or the property of others, will be denied tenancy.

Grounds for Denial – Rental and Credit Information

  • Unable to verify: Past or present rental history, Stable income or employment, or Identification
  • Negative information regarding: Past or present rental history, previous eviction within the last 3 years payment performance, credit references,
  • Misrepresentation: Any false information provided by the applicant.
  • Failure to complete the rental agreement in full.
  • Five or more OBD accounts.
  • OBD due to a prior landlord
  • OBD Over $2500 except (medical debt, student loans or past due mortgages)
    1. Equal Housing

American Property Management does business in accordance with the Federal Fair Housing law, Title VIII of the Civil Rights Act of 1968 as amended by the Housing and Community Development Act of 1974 and the Fair Housing Amendments Act of 1988. APM does not discriminate in the rental of housing on the basis of:

      • Race
      • Color
      • Religion
      • Gender
      • National Origin
      • Disability
      • Familial Status
      • Marital Status
      • Sexual Orientation
      • Gender Identity
      • Source of Income
      • Domestic Violence Victims
    1. Occupancy Standards

Current occupancy standards as set forth by the United States Department of Housing and Urban Development (HUD) and Oregon Revised Statues.

  • Occupancy is based on the number of bedrooms in a unit. (A bed- room is defined as a habitable room that is intended to be used primarily for sleeping purposes, contains at least 70 square feet and is configured so as to take the need for a fire exit into account.)
  • The general rule is two persons are allowed per bedroom. Owner/ Agent may adopt a more liberal occupancy standard based on factors such as size and configuration of the unit, size and configuration of the bedrooms, and whether any occupants will be infants.

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